VerifiedVolunteers, AYSO "E3", and Volunteer Registration for Membership Year 2019 and on
The Story So Far
Up through the Spring of 2019 (Membership Year 2018), volunteers for inLeague regions were required to register separately through eAYSO. Following the successful integration of inLeague's player registration with the successor to eAYSO ("E3"), inLeague and AYSO National committed to integrating inLeague volunteer registration with the AYSO Volunteer Membership Program ("VMP") that was under development alongside Verified Volunteers and Blue Sombrero.
What is Volunteer Membership?
"Volunteer Membership" is an umbrella term that describes several stages in pursuit of completing a Level 2 background check on coaches, referees, and other AYSO volunteers for every membership year. AYSO has partnered with Verified Volunteers to conduct the background checks, which cost $25 per person per membership year as of April 2019. This fee may be paid either by the region or the volunteer. The process requires several integration points between the Region Management System (inLeague or Blue Sombrero), AYSO National (E3), and Verified Volunteers.
- Initial integration of a volunteer record between inLeague and AYSO: Looking up a volunteer's existing AYSO ID based on name and date of birth, or generating a new AYSO ID.
- "Previous disclosures" - the volunteer indicates whether they have any previous convictions and confirms their legal name
- Yozons E-Signature: The volunteer is automatically directed to Yozons to e-sign their volunteer application, and then returned to inLeague
- AYSO Volunteer Confirmation and AYSO Sign-On Sync: The e-signed volunteer record is confirmed with AYSO's E3 system and the volunteer's "AYSO Login" is updated to match their inLeague username and password. The volunteer's status is now "pending" and the inLeague portion of their registration is complete.
- Regional Approval Queue. Regions may approve or reject pending volunteers. "Approved" volunteers are instantly submitted to Verified Volunteers as "region pays." "Rejected" volunteers are not notified but will have a link in their family profile to initiate the Verified Volunteers process themselves as "volunteer pays". Approval (or rejection) may be submitted as annual (the volunteer will appear in the queue again in future Membership Years) or permanent (the volunteer will always be approved or rejected for any future applications).
- Verified Volunteers Email. When Verified Volunteers receives the request from inLeague, it immediately sends an email to the volunteer with a link to complete the background check form. The volunteer's name and date of birth are retrieved from inLeague and cannot be changed; the volunteer will input their Social Security Number (which inLeague does not collect) and Verified Volunteers will initiate the background Check.
- AYSO Adjudication. Verified Volunteers automatically sends the result of the background check to E3. If the background check is not clear, it is flagged for manual review by the AYSO National CVPA.
- RMS Notification. Whenever the results of the check are cleared by AYSO (whether automatically or after a manual review), inLeague is notified by E3. If the results are clear, inLeague will flag the volunteer as "current" (the field called "Last eAYSO Year" within inLeague) and the volunteer will be granted access to player data appropriate to any assigned roles they hold within inLeague. If the results are anything other than clear, inLeague will withhold access.
