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How It Works: Regularly Scheduled Updates for Coach and Referee Volunteers and Anyone Assigned to a Team
Ideally, inLeague would submit a request to AYSO to ask for all certifications within a region since the last time it checked. Unfortunately, AYSO's system does not work this way, and inLeague must ask for every volunteer's record whenever it wants to be updated. Since it does not know who has been updated and who has not, it must check every single volunteer dozens of times per year, meaning inLeague issues tends of thousands of requests to AYSO when only a fraction of them actually produce results. This can result in lag time between when the certification appears in AYSOU and when it appears in inLeague, as we have no way of knowing whose records to ask for.
inLeague runs a scheduled task in the background for all leagues that takes a batch of volunteers and queries the National Office database. inLeague will update volunteer records no more than once every three days through this automated process, but volunteers may manually trigger an update provided the last one was more than 24 hours in the past. Depending on the activity reported by AYSO, synchronization may take up to a week if no new certifications are found. Volunteer administrators may also force an update on an individual record at any time from the user editor.
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