The registration cloning utility may be used to selectively clone one or more registrations across seasons but within a single membership year. Due to legal and procedural controls in place at AYSO, it is not possible to clone a registration from one season into another if they do not belong to the same Membership Year; the consent and waiver forms must be signed by the registering family for every membership year. For example:
The registration cloning tool was designed to support leagues that have "combination" Fall/Spring seasons where players may be registered for either or both at the same time. It allows a league to compartmentalize the seasons inside inLeague without requiring parents to return and re-register, and without the need for manually duplicating volunteer assignments.
Cloning a registration will automatically copy all related volunteer preferences for every adult in the player's family (e.g. a volunteer who is current for Fall 2018 and volunteered as an Assistant Coach in U12B will be made current for Spring 2019 with the same U12B coaching preference). If a volunteer is already current for the target season, their preferences will not be overwritten (e.g. if the same volunteer who selected Assistant Coach in U12B for Fall 2018 has already signed up for Spring 2019 as an Assistant Coach for U14B, the U14B preference will be respected and the U12 preference will not be copied).
There are two methods to selecting registrations to clone:
In the above example of a Fall / Spring season in which players are registered for either Fall Only or Fall and Spring, that selection is saved as a response to an inLeague "custom registration question" such that the system may easily pull all players who selected "Fall and Spring" while excluding those who selected "Fall Only." The interface for selecting players on the basis of custom registration questions is available from the Registration Cloning utility in the utility menu.
The result set of any report of registered players may be sent to the cloning tool by selecting Clone Selected Registrations from the Show Bulk Operations menu after running a report. The entire result set can be selected by checking the uppermost left-hand checkbox, or individual records can be selected for cloning.
There are two optional selections for every batch of registrations selected for cloning:
After confirming the above options, inLeague will transfer the selected registrations into a batch and schedule it for immediate processing. This occurs in the background and you do not need to keep your browser window open. Depending on the number of registrations being cloned, the process should take anywhere from a few seconds to a few minutes.