Invoicing is an umbrella label for the payment system introduced in the Fall of 2019. The initial launch covers a standalone system for creating payments owed, assigning them to players, and collecting payments. It will eventually unify payment administration for registration, team payments, event payments, and general-purpose, one-off fee collections.
You may create and manage invoices from the Competitions menu. under the selection Invoice Template Management. The previous (but still active) team payment system remains accessible under the Legacy Team Accounting option.
Invoice Templates, Invoice Instances, and Recipient Management
An invoice defines most of the essential ingredients of a payment, much like a game slot does for a game: it won't 'do anything' until it's been matched up to one or more invoice payers, but it enables you to group 'like' transactions. Invoices contain high-level information about an amount owed that is common to every payer:
- Invoice label, or short name
- Invoice description (for all payers)
- Amount due (prior to discounts)
- Contact email
- Merchant account to process payments
- Season relevant to the invoice
- Optional payment schedules